Meeting Minutes
Restoration Advisory Board (RAB)
Naval Station Newport, Rhode Island

July 15, 2015, 6:30 PM- 8:00 PM
Courtyard Marriot, Middletown, Rhode Island
Call to Order and Approval of Previous Minutes

David Dorocz (RAB Co-Chair) called the meeting to order. Captain Boyer (Commanding Officer, Naval Station Newport) attended this evening’s meeting and presented awards and letters of recognition to members of the RAB for their respective 10 and 20 years of service to the community and continued support of the cleanup efforts at NAVSTA Newport. In review of last meeting’s notes Hadley Rood’s name was recorded as “Harold Roode, which was noted as incorrect. A place-card will be prepared for Mr. Rood for subsequent RAB meetings. The meeting notes from May 20th were accepted.

RAB 20th Anniversary Planning

The RAB discussed how to celebrate the RAB 20th anniversary at the November 18, 2015 RAB meeting. The group suggested ideas such as quantifying the amount of contamination removed from the installation over the past 20 years. Other ideas included conveying how many jobs were created by the cleanup work. The group was generally in agreement to develop a list of key accomplishments over the past 20 years, such as regulatory decision documents, remedial actions, and site closures.

There was further discussion among the RAB, assisted by Lisa Rama (Naval Station PAO) on how to commemorate the 20-year milestone. Discussion included posting a recognition statement in the Providence Journal, as well as displaying poster exhibits at the November 18, 2015 RAB meeting highlighting key accomplishments over the past 20 years.

The group also agreed that celebratory food, such cake and ice cream, would be appropriate as part of the celebration. There was discussion regarding whether to invite the media as well, for them to see the celebration and key accomplishments on the poster exhibits, and to promote the work of the RAB over the past 20 years through their various media outlets. There was not a consensus on this concept, so no specific action item was identified or assigned.

Technical Presentation – Community Involvement Plan

Jim Gravette (Navy) presented a Community Involvement Plan (CIP) update via a PowerPoint presentation. The current plan has been in place for 25 years and the Navy decided it was time for an update. A CIP questionnaire was presented to the RAB for their review. The responses will be obtained electronically and in hard copy upon request. Local leaders will be contacted regarding the distribution of the survey to their communities. The survey will also be presented to current families living on the installation. The response rate will be shared with the RAB. After the results have been tabulated, they will also be shared. Kathy Abbass (RAB) suggested that the language in the proposed postcard announcement was too voluminous, and offered to provide a suggested edit. There was some discussion on the phrasing and intent, with the common consensus being to be clear and concise, stimulate community responses, but to be careful not presenting something that could be interpreted as alarming.

Ms. Rama clarified for the group that the survey will be sent to all of the contacts the Naval Station has on-record for mass mailings such as this. The Naval Station will also provide the survey and/or links to the survey to their social media outlets, newspapers, town websites, etc. For example each town’s online Patch will likely be included. David Brown (RAB) questioned the need for the survey and such a broad posting. Jim Gravette responded that it is important for the Navy to ensure the maximum participation by community members in implementing a CIP process that best matches the communities’ needs and interests. EPA noted that an additional role for the RAB members is to serve as a community outreach team, bringing the community’s views to the board. That will also help refine the content of the upcoming CIP.

Library Posters

Mark Kauffman (Resolution) and Dave Dorocz presented conceptual posters as discussed and requested during May’s RAB meeting. Prototypes were passed around as examples of what could be placed in the libraries. The libraries were contacted by Resolution to better understand their preference and space-limitations of the posters, and most responded that their space would be insufficient for large items but they could accommodate small “desktop” size posters. The group recognized that the posters would also be useful on the various social media outlets, RAB website, NAVFAC website, and/or other locations to stimulate community awareness of the RAB and solicit increased meeting participation. The RAB offered to provide specific comments on the posters within the next 2 weeks, and then the Navy will finalize them to post in each of the libraries.

Community Update

No updates were provided.

Regulatory Update

No updates were provided.

Adjournment

The RAB meeting adjourned at 8:05pm. Site Progress handouts to be reviewed outside of the meeting. Candidate topics for the next RAB meeting on September 16th included Site 8 and Site 13 and CIP response rate.

  /S/
D. D. Dorocz

Enclosures: (1402Kb)
  1. Meeting Agenda
  2. Attendance Sheet
  3. Site Status Summary and Path Forward
  4. Site Progress Milestones
  5. Community Involvement Plan (CIP) Presentation
  6. Draft CIP Questionnaire

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