Meeting Minutes
Restoration Advisory Board (RAB)
Naval Station Newport, Rhode Island
July 20, 2016, 6:30 PM- 8:00 PM
Courtyard Marriot, Middletown, Rhode Island
Call to Order and Approval of Previous Minutes

David Brown(RAB Co-Chair) called the meeting to order. Mr. Brown had each member of the RAB introduce themselves and explain their interest in NAVSTA Newport as a community member and what they hoped to learn from attending the RAB. The meeting minutes were approved from the May 18th meeting.

Technical Presentation

Mark Kauffman (Resolution) presented the Site Progress Milestone and Site Summary Status tables. Dave Dorocz (RAB Co-Chair) noted the Tank Farm 2 and 3 Feasibility Study (FS) documents will be finalized this month and made available to the public in the Administrative Record. In response to a question, Mr. Kauffman (Resolution) explained that these two FSs are for small areas located within the boundaries of the tank farms. Eventually, these areas will be incorporated into the larger tank farm wide Records of Decision (ROD). Jim Gravette (NAVFAC MIDLANT) also indicated that the Navy and regulatory team had agreed to add the Melville Marina/Backyard Area to the Environmental Restoration Program (ERP). In time, this new site will be added to the Site Progress Milestone and Site Summary Status tables and tracked through the CERCLA process. Jaimie Bova (RAB Member) asked if the original project schedules for each site were available to the community. Mr. Gravette indicated the timeline of document delivery is not shown. The table is regularly updated as schedules change based on decisions made by the Navy and regulatory team.

Explanation of Significant Differences (ESDs)

Mr. Gravette announced to the RAB and community that the Navy will be preparing an Explanation of Significant Differences (ESD) to modify the selected remedies for Site 17, Gould Island and Site 19, Derecktor Shipyard. The ESDs will document an increased area of soil excavation required for Site 17 and the expansion of the Site 19 area to incorporate Site 4, which is adjacent to Site 19. The ESDs will be posted in the administrative record to supplement the RODs for those sites. The Navy’s intent is to prepare and finalize these ESDs by September 30, 2016.

Technical Presentation

Mr. Gravette presented the findings of the Community Involvement Plan (CIP) outreach surveys and status of issuing the CIP document. Mr. Gravette presented the CIP development process and indicated that feedback provided by the RAB during this meeting would be important to incorporate into the CIP document, and specifically relative to an effective public notice procedure. Mr. Brown led a discussion regarding the results of the survey and asked the RAB to provide thoughts and comments. The bullet points below summarize the comments provided by the RAB.

  • RAB attendees suggested expanding the notice to different print newspapers, including: Newport this Week, Portsmouth Times, Providence Journal, The Mercury, Navalog, Newport Water Bill Calendar, etc. They also considered having it posted in different sections of newspapers and in weekend editions.
  • RAB attendees suggested using online periodicals, including: What’sUpNewp, Portsmouth Patch, and online versions of print newspapers.
  • RAB attendees suggested we consider using Facebook and Twitter. Not just through the RAB, but also through the NAVSTA Newport Facebook page.
  • RAB attendees suggested making the RAB website mobile-friendly.
  • Some RAB members voiced concerns over digital communication means and would still like to have hard copies of documentation. Some RAB attendees also asked for the survey to be mailed to their homes as some attendees do not have computers, Internet access, or newspaper subscriptions.
  • RAB members suggested creating a ‘welcome packet’ which provides a site map, a site detail table (similar Site Progress Milestone and/or Site Summary Status tables), and an acronym list for new RAB and community members. The RAB suggested that this packet could also be provided to town council and commission members (e.g.,Tank Farm Development Commission, Aquidnick Island Development Group, etc.) as another option if possible.
  • The RAB suggested that the RAB meetings include an ‘Annual Site Status’ meeting that provides a brief summary of the work completed over the last 12-18 months at each site.
The RAB agreed to end the discussion for the evening, but agreed continue the public outreach discussion during the September 2016 RAB meeting. The Navy will provide the draft CIP to the RAB for review and redistribute the survey to the RAB. Hardcopy versions of the survey will be mailed to the RAB members, as well as e-mailed. The final version of the CIP will likely be issued prior to the next RAB meeting, but will be flexible in listing the specific publications and specific methods of public notice. This will allow a flexible approach to make adjustments as additional pubic outreach methods and avenues become available and/or are identified by the group.

Community Update

Mr. Brown provided a handout with suggestions for goals that the RAB should strive to achieve in the next year. Mr. Brown encouraged the RAB to bring suggestions to him for ways to enhanced RAB involvement. Mr. Brown also suggested a few topics for next meeting.

Regulatory Update

RIDEM did not have any updates. Dave McLaughlin (RAB Member) asked about the RIDEM turf management program and whether it would be implemented at NAVSTA Newport. RIDEM was unaware of the program, but would look into the details of the program. EPA indicated that new PHAs were announced for PFCs. These PHAs will be important in the future work at the Melville Marina/Backyard Area. EPA had no regulatory updates, but suggested updating the RAB on the DLA work at Tank Farm 1.

Adjournment and Next Meeting

The RAB meeting adjourned at 8:00pm. The next RAB meeting will be held on September21, 2016. Topics to be considered for the next meeting include the Melville Marina/Backyard Area, DLA work at Tank Farm 1, Tank Farms 2 and 3 Feasibility Studies, or Derecktor Shipyard sediment dredging status.

D. D. Dorocz

Enclosures: (455 Kb)
  1. Meeting Agenda
  2. Attendance Sheet
  3. Site Status Summary Table
  4. Site Progress Milestone Chart
  5. Community Co-chair Report
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